Moving your workplace or data center is a lot more complex and challenging than moving your residence. This is due to mission critical information reaches risk during each point of the move, which opens the entranceway to data breaches inside your company. If an office move isn’t handled appropriately, your business could face overwhelming consequences.
Make sure dallas mover and packing use a professional office moving company that is compliant with all federal and state records management laws. These businesses can help you move your workplace using secure procedures, and limit the risks and liabilities of a data breach. Even with the assistance of these professional office movers, there are still steps you must take to protect your sensitive data and your business before the move.
Select a Project Manager
Assigning a team member to oversee the entire move is crucial throughout your office relocation. This experienced and knowledgeable person can help with the pre-planning process, coordinate with the office mover, and manage any relocation conditions that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and office furniture that you don’t use to the new location. Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that could be destroyed or donated. Your workplace moving company may have a disposal service that may remove and dispose of the things for you.
Work with a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly as well. A secure chain of custody means that all paper documents and files in your workplace are relocated minus the risks of a data breach.
A professional office moving company will use industry-leading chain of custody protocols through the entire relocation, while still making your move as efficient as you possibly can. These procedures include moving your records with gondolas which are wrapped in plastic with security seals, and giving the authority to cut the seal to only one person.
Store Old Records Wisely
Old records are at risky for data breaches because companies rarely put just as much focus on protecting outdated or unwanted records. However, any record that contains customer data or company information puts your organization at significant risk. Your very best option is to use an office moving company that also owns a secure records storage facility. You’ll save on moving costs and space at the new location, and you can reduce your risk for data breaches in the process.
Hire the Right Office Mover
There’s a big difference between utilizing an experienced office moving company and a regular mover that doesn’t focus on commercial relocation. You need to hire a professional office mover with data and records management expertise to secure your digital and paper files during the move.
A professional office mover will make the relocation process as seamless as possible, which means your company will undoubtedly be back up and running quickly after the move. Some what to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you create at the new location
? Employees who have undergone extensive background checks and are trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your organization is planning an office move, you almost certainly already understand the complexity of the process and the importance of putting your sensitive data in the hands of a mover it is possible to trust. You only want to work with a reputable office moving company that uses guidelines and cutting-edge equipment.
